Bikes · Scooters · Kayaks · Sports gear · Any rental
Everything your rental shop needs
From QR self-service booking to digital contracts and deposits, FlowRent automates the busywork so your team can focus on customers. Flat pricing, no commission, fully branded as yours.
Plans from €49/mo
Running a rental business shouldn't mean drowning in paperwork
Manual contracts get lost. Double bookings frustrate customers. Tracking deposits becomes a nightmare during busy seasons. Training new staff takes forever.
There's a better way.
How it works
Simple for customers. Powerful for your team.
1 Customer Booking
Scan QR code
Customer scans code at your shop or clicks a link
Select item & duration
Choose the item, rental period, and any add-ons
Enter details
Name, contact info, ID photo for verification
Submit booking
Instant confirmation — staff notified automatically
2 Staff Workflow
Review & approve
Quick approval from dashboard or email notification
Pickup process
Verify ID, collect signature, record payment
Return handling
Quick inspection checklist, damage notes, deposit return
Done!
Complete record stored forever — contracts, notes, everything
Everything you need to run your shop
Designed for rental businesses, by people who understand how they work.
4-Step Customer Booking
Customers scan a QR code and book in minutes. Works on any tablet or phone. No app download required.
Staff Dashboard
See all bookings at a glance. Approve, manage pickups, and handle returns with a simple, intuitive interface.
Digital Contracts
E-signatures on tablet. Contracts generated with actual rental details. PDFs sent automatically.
Email Notifications
Automatic emails at every stage — booking confirmation, staff alerts, return reminders. Keep everyone informed.
Reports & Analytics
See revenue, tour performance, and product usage at a glance. Spot your best earners, make smarter stocking decisions, and export any report to CSV.
White-Label Ready
Your branding, your colors, your domain. Customers see your business, not ours. Professional experience throughout.
The complete FlowRent toolbox
Every capability we ship today, grouped so you can see the full picture at a glance.
Bookings & Reservations
- QR self-service booking for customers
- Staff-side manual booking for walk-ins and phone calls
- Full lifecycle — pending, approved, picked up, returned, cancelled
- In-rental extensions with live price preview
- One-click cancellations with reason tracking and refunds
- Bulk approve, archive, and clean up from the dashboard
- Optional overbooking with configurable per-product limits
- Built-in double-booking prevention
- Minimum advance-booking windows and rental durations
Tours & Guided Services
- Scheduled tours and departures with capacity per time slot
- Week, day, and month departure calendar — double-click to create
- Group bookings with per-person pricing and add-ons
- Digital safety waivers signed at booking
- Automatic departure reminders with custom lead time
- Custom fields on tour bookings to collect exactly what you need
- Work notes and flags on individual tour bookings
Inventory & Resources
- Rich product catalog with photos and descriptions
- Serialized per-unit tracking or pooled inventory — your choice
- Block resources for maintenance, cleaning, or private use
- Attach helmets, locks, baskets and other extras
- Real-time availability across overlapping bookings
- Drag-and-drop ordering of products and add-ons
Pricing
- Tiered pricing by hour, day, week, and month
- Per-day or flat-rate add-on pricing
- Live price preview during the booking flow
- Manual price adjustments with full audit trail
Payments
- Online payments already integrated (via Stripe) — no extra gateway setup
- Full multi-currency support — prices, deposits, coupons, and refunds in your shop's currency
- Deposit hold and release, automatic refund on return
- Partial and full refunds from the dashboard
- Double-entry ledger for clean accounting exports
Reports & Analytics
- Revenue summary across bookings, deposits, and refunds
- Tour performance report — see which departures sell best
- Product and inventory breakdowns by revenue and usage
- Usage insights to guide your stocking and buying decisions
- Export any report to CSV for spreadsheets and accounting
Affiliates & Commissions
- Track referral partners who send you bookings
- Commission calculated automatically on every referred booking
- See each partner's commission right on the booking
- Manage and record affiliate payouts
Customers & Contracts
- ID document upload during booking
- Photo verification before pickup
- Digital signatures on tablet or phone
- PDF contracts auto-generated per rental
- Full rental history per customer
Notifications
- Confirmation, reminder, and return emails out of the box
- No-show and late-return alerts to your team
Multi-language & Branding
- Customer-facing UI in any language you need
- DeepL-powered auto-translation for your own content
- White-label with your logo, colors, and domain
- Custom fonts on your customer-facing pages to match your brand
- Installable mobile app with your brand's icons
Operations & Admin
- Per-shop opening hours, holidays, and timezone handling
- Two-factor authentication with backup codes
- Role-based access for owners, admins, and staff
- Who changed what, when — on every booking
- Automatic archival of old completed rentals
- Scheduled PII auto-cleanout for GDPR compliance
- Custom fields on bookings, customers, and products
On the roadmap
Planned for the next release. Vote for what matters most to your shop.
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Q3 2026
OTA integrations
Push availability to third-party booking channels.
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Q3 2026
WhatsApp AI assistant
Let customers book, ask questions, and extend rentals over WhatsApp.
Have a request? We ship fast — get in touch and let's talk.
See it in action
Clean, intuitive interfaces designed for busy shops.
Customer Booking Flow
Mobile-optimized for tablets
Staff Dashboard
All bookings at a glance
Digital Contracts
E-signature on tablet
Solutions for every rental business
Whether you rent bikes, scooters, kayaks, or sports gear — FlowRent adapts to how your shop works.
Bike Rental
Fleet management, helmet add-ons, and seasonal pricing for bike shops.
Learn moreScooter Rental
Battery tracking, helmet compliance, and fast turnaround workflows for scooter fleets.
Learn moreKayak & Canoe Rental
Time-slot management, safety waivers, and group bookings for water sports outfitters.
Learn moreSports Equipment
Multi-category inventory, seasonal pricing, and condition tracking for sports gear shops.
Learn moreTrusted by rental shops
"FlowRent has been a game changer for our bike rental shop! We managed to automate our processes and grow faster with FlowRent."
Dave & Rob
Owners of Rent Your Bike Valencia
Instant access
Try FlowRent yourself, right now
We'll email you login credentials to a fully-loaded demo shop — explore bookings, contracts, and payments at your own pace. No call, no commitment.
Prefer a guided walkthrough?
Book a free 1-on-1 demo and we’ll show you FlowRent set up around your exact rental workflow.
Plans from €49/mo · No commitment required.