Bikes · Scooters · Kayaks · Sports gear · Any rental
Simplify Your Rental Business
FlowRent handles customer bookings, digital contracts, and staff workflows — so you can focus on what matters: happy customers and smooth rentals.
Running a rental business shouldn't mean drowning in paperwork
Manual contracts get lost. Double bookings frustrate customers. Tracking deposits becomes a nightmare during busy seasons. Training new staff takes forever.
There's a better way.
How it works
Simple for customers. Powerful for your team.
1 Customer Booking
Scan QR code
Customer scans code at your shop or clicks a link
Select item & duration
Choose the item, rental period, and any add-ons
Enter details
Name, contact info, ID photo for verification
Submit booking
Instant confirmation — staff notified automatically
2 Staff Workflow
Review & approve
Quick approval from dashboard or email notification
Pickup process
Verify ID, collect signature, record payment
Return handling
Quick inspection checklist, damage notes, deposit return
Done!
Complete record stored forever — contracts, notes, everything
Everything you need to run your shop
Designed for rental businesses, by people who understand how they work.
4-Step Customer Booking
Customers scan a QR code and book in minutes. Works on any tablet or phone. No app download required.
Staff Dashboard
See all bookings at a glance. Approve, manage pickups, and handle returns with a simple, intuitive interface.
Digital Contracts
E-signatures on tablet. Contracts generated with actual rental details. PDFs sent automatically.
Email Notifications
Automatic emails at every stage — booking confirmation, staff alerts, return reminders. Keep everyone informed.
Complete Audit Trail
Track every change to every booking. Who changed what, when. Full transparency for disputes and peace of mind.
White-Label Ready
Your branding, your colors, your domain. Customers see your business, not ours. Professional experience throughout.
The complete FlowRent toolbox
Every capability we ship today, grouped so you can see the full picture at a glance.
Bookings & Reservations
- QR self-service booking for customers
- Staff-side manual booking for walk-ins and phone calls
- Full lifecycle — pending, approved, picked up, returned, cancelled
- In-rental extensions with live price preview
- One-click cancellations with reason tracking and refunds
- Bulk approve, archive, and clean up from the dashboard
Inventory & Resources
- Rich product catalog with photos and descriptions
- Serialized per-unit tracking or pooled inventory — your choice
- Block resources for maintenance, cleaning, or private use
- Attach helmets, locks, baskets and other extras
- Real-time availability across overlapping bookings
Pricing
- Tiered pricing by hour, day, week, and month
- Per-day or flat-rate add-on pricing
- Live price preview during the booking flow
- Manual price adjustments with full audit trail
Payments
- Online payments already integrated (via Stripe) — no extra gateway setup
- Deposit hold and release, automatic refund on return
- Partial and full refunds from the dashboard
- Double-entry ledger for clean accounting exports
Customers & Contracts
- ID document upload during booking
- Photo verification before pickup
- Digital signatures on tablet or phone
- PDF contracts auto-generated per rental
- Full rental history per customer
Notifications
- Confirmation, reminder, and return emails out of the box
- No-show and late-return alerts to your team
Multi-language & Branding
- Customer-facing UI in any language you need
- DeepL-powered auto-translation for your own content
- White-label with your logo, colors, and domain
- Installable mobile app with your brand's icons
Operations & Admin
- Per-shop opening hours, holidays, and timezone handling
- Two-factor authentication with backup codes
- Role-based access for owners, admins, and staff
- Who changed what, when — on every booking
- Automatic archival of old completed rentals
- Scheduled PII auto-cleanout for GDPR compliance
On the roadmap
Planned for the next release. Vote for what matters most to your shop.
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Q2 2026
Tours & guided services
Offer tours, lessons, and other time-blocked services alongside rentals.
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Q2 2026
Custom fields
Add your own fields to bookings, customers, and products.
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Q2 2026
Product & add-on sort order
Control the display order shown to customers.
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Q2 2026
AI-powered reporting & insights
Plain-English questions about your business — answered in seconds.
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Q3 2026
OTA integrations
Push availability to third-party booking channels.
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Q3 2026
WhatsApp AI assistant
Let customers book, ask questions, and extend rentals over WhatsApp.
Have a request? We ship fast — get in touch and let's talk.
See it in action
Clean, intuitive interfaces designed for busy shops.
Customer Booking Flow
Mobile-optimized for tablets
Staff Dashboard
All bookings at a glance
Digital Contracts
E-signature on tablet
Solutions for every rental business
Whether you rent bikes, scooters, kayaks, or sports gear — FlowRent adapts to how your shop works.
Bike Rental
Fleet management, helmet add-ons, and seasonal pricing for bike shops.
Learn moreScooter Rental
Battery tracking, helmet compliance, and fast turnaround workflows for scooter fleets.
Learn moreKayak & Canoe Rental
Time-slot management, safety waivers, and group bookings for water sports outfitters.
Learn moreSports Equipment
Multi-category inventory, seasonal pricing, and condition tracking for sports gear shops.
Learn moreTrusted by rental shops
"FlowRent transformed how we handle rentals. Our staff spend less time on paperwork and more time helping customers. The digital contracts alone saved us hours every week."
Bike Rental Shop Owner
Valencia, Spain
Ready to modernize your rental business?
See FlowRent in action. Book a free demo and we'll show you how it can work for your business.
No commitment required. We'll discuss pricing during the demo.